- [Instructor] Microsoft Word is very good
about helping you identify
both spelling and grammar mistakes.
Now, one feature is turned on and works automatically.
In this document, you'll notice
that some words have a red jagged underline,
which identifies it as a spelling mistake.
And some things have a double blue underline,
which identifies it as a grammar mistake.
When you see these, there are a few things you can do.
Sometimes it's very easy to just see and fix a mistake.
I can see that there's an extra S at the end of this word,
I can delete it.
And now that I fixed that, the red underline goes away.
But sometimes it's not as easy to spot mistakes.
So another thing you can do is right click
on a word or a phrase with one of these underlines.
So if I right click here, I can see a bunch of suggestions.
Now I might not be able to identify
just by glancing at this what the mistake is that I made,
but I do know that I was trying to write the word substitute
so I can just choose that suggestion, it makes a switch,
and the red underline goes away.
And the same works for grammar mistakes.
I'll right click on this one with the double blue underline.
And you can see there's only one suggestion,
it should be is instead of are.
And a quick glance at that sentence confirms
that is what it should be, so I can select that.
And it makes the change.
Now let's take a look at this grammar mistake.
I'll right click on it.
And at first I can't really tell the difference
between what I wrote and what the suggestion is.
Now I could just go ahead
and take the suggestion and move on,
but I do want to point out this is a mistake
that I make pretty often when I'm typing very quickly.
And we can really see what's happening
if we turn on the non-printing characters.
So in the home ribbon,
I'll turn on the non-printing characters.
And now I can see there are actually two spaces
between these words.
So it's very easy to see it,
and it's very easy to just fix that.
And then I'll turn
the non-printing characters back off again.
Now, next, I want to take a look at this word
with the spelling marking on it.
I'm going to right click on that.
Now in this case, this word is actually not spelled wrong.
It's just a word that Microsoft Word does not recognize.
And this is pretty common.
It happens a lot with unusual words,
and especially with names.
Now of course, you could just choose ignore
if you just want to remove that red underline and move on.
But if this is a word
that you're going to be typing a lot in the future,
what you might want to do is add it to your dictionary.
When you do that, the red underline goes away
because it's no longer considered to be a spelling mistake.
And in the future, when you write that word,
it will not be marked as a mistake.
Okay, so you could go through and just fix all of these
by right clicking on them and choosing those suggestions.
But there is another option
to kind of go through them all at once.
So to do that first, I'm going to hit
the undo button in the quick access toolbar,
just to undo all of the fixes that I made.
And then what I'll do is I'll go to the review ribbon
and then choose the option for spelling and grammar.
Now this works the same on Mac and Windows,
but here on Windows, it pops up as a panel on the right.
On the Mac, it'll pop up
as a floating panel above everything else.
But aside from that, it pretty much works the same.
It will highlight the first issue in your document.
Then you can choose from the suggestions,
or you can choose to ignore it,
or add it to your dictionary.
So in this case, I'm going to take the suggestion,
and it moves on to the next.
I'll take the suggestion here, and we keep moving.
Now, this is the one that I want to add to the dictionary.
So I'll do that.
And then I'll just basically work through the document
until I fixed all of the grammar or spelling mistakes.
Then it tells me that we're done,
I can click okay, and that's it.
So those are your tools for checking
spelling and grammar mistakes in your documents.