- [Instructor] You can apply all sorts of formatting
to text: font, size, colors, and more,
but styles allow you to quickly apply
several preset formatting choices at one time.
I want to start with this first line,
and when you're working with styles,
you do have to select all of the text you're working with.
Then you need to go to the Home ribbon
and you'll see this section for styles.
If you're working on Windows,
you'll get a preview of the styles as you point at them,
or you can just click on one that you want,
and you'll see that style will be applied to your text.
Now let's go back to that panel,
and if you click this button near the bottom right corner,
it will expand so you can see more options.
Okay, that's how it looks on Windows,
now let's see it on a Mac.
Now on the Mac, of course you should select your text
and then you can go to the Home ribbon
and you have your styles here.
And you'll see when you point at your styles,
this little arrow will appear below them,
and you can click on that and get even more options,
or you can click this button on the far right
to open up the Styles pane.
And from here, with your text selected,
you can choose one of the styles and apply it.
So it may look different on a Mac,
but it works basically the same.
Select your text, then apply the style.
And that can change the size, the color, the font,
the bolding, lots of different things all at once.
And if you start your document from a different template,
these existing styles may look different.
Now, next I want to select this second line here.
And what I could do is simply apply
another one of these pre-made styles.
So maybe I want to apply the Heading 1 style to that,
and you can see it makes that change.
But what if you don't like any of these pre-made styles?
Well, you can either make your own styles
or you can redefine any of the existing styles
to have the format that you want.
For either of those options, you need to start
by selecting a line of text, and I've already selected this,
and then you'll need to format it how you want.
So I'm just going to go through
and make a few formatting changes.
I'm going to change the font, I'm going to change the size,
I want to make it bold,
and next I want to change it to be all-caps.
Now you may know that in the Home ribbon,
there is this change case option,
but this option is not going to work
when you're defining a style.
So instead, what you can do is select your text,
right-click on it, then go to Font.
And there is an option here to set that text to all-caps.
So I'll set that then click Ok,
and I can see that change.
And when you do that here, that can be saved to a style.
And you don't have to stop at text formatting.
You can apply paragraph formatting as well.
So I'm going to change the shading of this paragraph
to be a color that stands out, I'll set that to red,
I'm going to set the line spacing to 1.15,
and now that I have that red shading,
I think I do want to go back
and change the color of the text to white.
Now that the text is formatted how I want it,
one option is to define a new style
based on this formatting.
Of course, you need to have that text selected,
and if you're using a Mac,
you need to have the Styles pane open.
Then you can click where it says New Style
and give it a name.
You can change some of the other options
for how you want that text formatted,
but I'll just click Ok,
and now I have that new style here on my list,
and I can apply that to any text in my document.
Okay, now let's do that on Windows.
So here on Windows, I've already done the work
to format this text how I want it.
So of course, I need to select it.
Then in the Home ribbon, I can go up to the styles
and click this button near the bottom right corner
of the style section, and there's an option here
to Create a Style.
So I can click on that, and of course I can give it a name,
click Ok, and I've defined that new style here.
And I can apply that style
to any of the text in my document.
But there's something very important here.
In another video in this course, we will talk about
how to make a table of contents for your document.
And the table of contents is much easier
if you define sections of your document
based on the existing styles for Title,
Heading 1, Heading 2 and Heading 3.
So instead of making your own new style like this,
what might be better is to simply update
some of the existing styles to match what you need.
So to do that, of course,
you can go ahead and format the text how you want it to be.
Then you can go to the styles,
find the existing style that you want to update,
right-click on it, and choose Update to Match Selection,
and that works the same on Mac and Windows.
So now I've redefined the look of the Heading 1 style.
And from here, I can go to another section of my document
and I can select another piece of text here
and I can apply that style to it.
And I can do that several times in my document.
And later, if I decide to change something
about that style, I can.
I can select that text,
and I actually don't like the red shading,
I'm going to change that to a black shading.
Now that I've changed that here,
I want to update the style again.
Make sure this text is selected,
right-click on the Heading 1 style,
and update it to match that selection.
And not only does it update that style,
it updates any text where I've already applied that style,
so I can see that right here.
Now I'm going to want to set up some other custom styles
for other parts of my document.
But when I do that, instead of making new styles,
I'm going to update the Title style,
the Heading 1 style, Heading 2 and Heading 3.
And that will help me later
when I need to make a table of contents.
And finally, I do think it's important just to point out
that all of the regular body text in my document
has been formatted with the Normal style.
That is the default style, and you can even redefine
how the Normal style looks as well,
which is a quick way to reformat a large amount of text
in your document at once.