- [Instructor] Let's take a look at entering receivables
transactions in Dynamics GP.
Under the sales series under transactions
you'll note that there is a sales transaction entry window.
That is for your sales order processing
called the SOP, S-O-P module.
And that's normally where invoicing is done.
The transaction entry is usually just
for putting in adjustments to those SOP documents.
Or a lot of times these transactions are imported
from another billing system.
Very few people will bill
from the receivables transaction entry window,
because there aren't any line items associated with this.
You can't do a proper invoice out of this.
Generally people are entering credit memos.
Although you can enter credit memos in SOP as well.
But you're typically making some sort
of adjustment to receivables here.
So I am going to select a credit memo here as an example.
I'm going to create a batch.
It's going to know that that batch doesn't exist.
It prompts me to add it.
I hit add and save.
I then enter in a document date
which would then be the credit memo date.
I'm able to add a description.
I could say it's a return.
I select my customer.
And in the credit amount field
I put a number.
And if I select the distribution button,
you can see that it knew
to credit accounts receivable
rather than debit accounts receivable.
And that is because
of the document type being a credit memo.
So you're not entering this as a negative amount.
You're able to enter it as a positive amount.
But it's treating it as a negative receivable,
because it understands that it's a credit memo.
To post this credit memo,
you would simply save the transaction.
That clears out that screen.
And what I like to do,
it's a little bit of a tip here,
I like to click the blue arrow to the right of the batch ID
and open the batch window.
And then simply close the window behind.
I do this with a lot of my transactions in GP.
That quickly gets me navigated
to the receivables batch entry window
or whatever batch I'm working with at the time.
Make sure to check your posting date.
If you need to post this to an earlier period,
you want to change that date here
or to a later period.
And I see I have one transaction
for $100, and I'm able to post this batch.