- [Instructor] Using a table is a great way
to lay out information on a page
with a very specific structure and organization.
I want to scroll down to this page
where we've got some information about a conference,
and I want to use a table to put in the conference schedule.
So I'll click where I want to place my cursor.
Then I'll go to the Insert ribbon
and I'll click where it says Table.
Now tables are organized by columns and rows,
very much like a spreadsheet in Excel.
And if that doesn't make sense yet,
it will in just a moment.
I want to make a table that has three columns and six rows.
And I can do that by basically dragging that out here
on this diagram.
And when I click, it puts that table into the document.
Now each of these boxes in the table
is called a cell.
And you can put anything you want into a cell.
So I could type in some text here,
and I'll put in some text over here,
and click on this cell,
and maybe I'll put in the price,
so I could build out a price list or something like that.
But you don't have to put text into a cell.
You could put in pictures or anything else
that you might normally put into a document.
For now, I want to remove this text
and I can do that by clicking into the cell
and then deleting that text normally.
But I do want to point out,
if you happen to drag to select something
and you drag across multiple cells,
now you've actually selected those cells.
And if you hit the Delete key now,
it wants to delete the cells that you've selected.
For now, I'm just going to cancel this
and I'm just going to be a little bit more careful.
I'll click into each of these cells,
and then I'll delete that text.
Now first, you should see when you have a table selected
or if your cursor is inside one of the cells,
then two new ribbons will appear up here at the top.
One is for the design of the table.
This is where you can change colors.
You can change how the borders around cells look
and other visual aspects.
The other new ribbon is for the table layout.
And I want to use this.
Now first, in this top row here,
I want to put in the date
for the first day of our schedule.
This will be sort of a header row.
And for this, I want to change the layout a little bit,
starting by merging cells.
So I want to merge all three cells in this first row.
And I can do that by selecting those rows first.
So I can drag my mouse cursor across all three.
Then in that Layout ribbon,
I can choose Merge Cells.
And now three cells have been combined into one.
And I'm going to type in the text that I want
in that cell.
(keyboard clacking)
And I want to do the same thing with this third row.
So I'll select all three cells.
Another way to merge cells
is to right click on the cells you've selected
and then choose Merge Cells from there.
Okay. So I've done that
and I'll type in the text I want for this one.
And we're going to do this again with one more row here.
So I'll drag to select all three.
In the Layout ribbon, I'll click Merge Cells
and then type in the text I want there.
(keyboard clacking)
Okay. So a few more things I want to see
with the Layout tools.
In addition to merging cells,
you can also split cells.
All you need to do is place your mouse
in the cell that you want to split.
Then you can go to that Layout ribbon
and you can choose Split Cells,
or you could right click on a cell
and choose Split Cells from there.
Now it's going to ask if you're trying to split it
into multiple columns or multiple rows,
and you can set how many here.
I'm just going to go ahead and split it into two columns.
And now you can see I have that split there.
But for now, I'm just going to undo that
by clicking the Undo button
in the Quick Access toolbar.
Now you can also change the width or height of cells,
columns or rows.
So what you'll do is move your mouse cursor,
and you want to get your mouse
right on top of one of those dividing lines.
And then you can drag it to move it,
which changes the size of a cell.
I do want you to see that generally,
you can make cells in columns and rows bigger,
but if there's already some content in a cell,
you won't be able to make it any smaller
than the content in that cell.
And just so you can see
what I have in mind for this schedule,
I'm going to fill in a little more of the text,
but I'm going to skip forward in time,
so you don't have to watch me do that.
Okay. So now you can see I filled in
all the information I want here.
You can see there are some pictures and to do that,
of course you just click somewhere in the cell,
go to the Insert ribbon
and you can insert a picture like you would
anywhere else on a document.
You can see I added some texts,
but naturally when I did that,
I went to the Home ribbon
and used the Paragraph Formatting options
to get it looking right.
And then of course I was able to resize the cells,
so everything fit properly.
Now, of course you can go back to that Layout ribbon
and experiment with some of the other controls here.
You can set specific dimensions
for your columns or rows,
or you could insert new columns or rows,
but we're going to stop here,
because we've covered the most essential tools you need
to work with tables.