- [Instructor] The Quick Access toolbar
is this small row of tools across
the top-left corner of the Microsoft Word window.
And it lets you get to some essential controls very quickly.
And you can customize which controls appear there.
Now first, you'll see,
there is a button to save your document,
which is one of the fastest ways to save
when you make changes.
There is an auto-save switch,
but there are rules for that.
If your document is saved on one
of Microsoft's online storage tools,
like OneDrive or SharePoint,
you can turn this on,
and then every change you make will be automatically saved.
But Auto Save is not available
if your document is stored on your computer storage drive
or a USB drive or something like that.
Since my document is saved in my Documents folder,
I cannot turn this on.
Also, in the Quick Access toolbar,
there is an Undo button.
So if I make a change in my document,
like maybe I delete this word, and I changed my mind,
I can go back to the Quick Access toolbar,
click that Undo button, and it will undo the last command.
Now you can click this arrow next to the Undo button
so you can see a list and you can undo multiple items,
or you can just click the Undo button several times
to undo several actions.
Now next to that is a Redo button,
which lets you basically redo
the last action that you undid.
So that's the default layout
of the Quick Access toolbar on both Mac and Windows,
but you might see some other options there,
and you can customize that toolbar.
On Windows, we can click this downward-pointing arrow,
or on the Mac,
you'll see a button with three dots,
and that will open this menu.
From here, you can add more buttons to the toolbar.
So you might want a Print button in the toolbar.
Now I've got a print button there,
or you might want a button to make a new document.
I could select that,
and now I have that button there.
On Windows, if you make any changes like this,
I recommend you close all of your documents
and quit Word before you start another new document,
then you will start with your newly configured toolbar.
But let's go back to that menu one more time,
and this time I'm going to go where it says More Commands,
and we can customize that toolbar even further.
So almost every option in Word is available on this list.
There are lots of controls from lots
of different menus and ribbons.
You can scroll through here and browse the options.
Now, as an example,
I find I need to make page breaks pretty often.
Now that command is not here on this list,
but if I go to this menu up at the top,
I could set it to Show All Commands,
so it will show me every single command
that's available in Word.
Or I just happen to know
that the Insert Page Break command is in the Insert ribbon,
so I could set this to show only commands
that are in the Insert tab.
So if I select that,
these are only commands that you would find
in the Insert ribbon.
And scrolling through here,
it's going to be a lot easier
to find the option to insert a page break.
So if I want that command in the Quick Access toolbar,
I will select it here, then click Add,
and now it's been added to that list.
I can click OK, and now I have
that page break button in the Quick Access toolbar.
So I could place my cursor somewhere in my document,
then click that Page Break button,
and it pushes everything down to the next page.
Now later, if you want to remove one
of those buttons from the Quick Access Toolbar,
you can go back to that menu, back to More Commands.
You can see a list of all
of the commands in the toolbar here.
You could select one, and then you could click Remove,
then click OK, and you see that button is gone.
So really, this is just an optional tool,
but if you like it,
the Quick Access toolbar could really streamline
how you work in Word.