- [Instructor] After executing a report,
SAP gives us our results in a standard format.
The output won't always display all the fields we need.
And sometimes the format
is not very easy for us to work with.
To fix this, we can edit the layout of our report results
and save it as what SAP calls a display variant.
To demonstrate, we'll run our list of sales order report.
To enter this transaction,
we'll enter T code va05 and press Enter.
We're going to run this report
without any selection criteria, so we'll press Execute.
A great trick when running any report
is to optimize the width of all of our columns.
To do this, we'll right-click and choose Optimize Width.
This makes the data much easier for us to work with.
Our default output has 11 columns.
By default, the system is displaying
only the data it thinks is important.
There are many hidden rows of data.
To see these, we'll click the Change Layout icon.
This brings up the Change Layout screen.
SAP sometimes calls this our layout
and sometimes calls this our display variant.
On the left side of the screen,
we see all of the columns that are displayed in our report
under Displayed Columns.
It also shows the column position.
Customer Reference is in position one,
which is first in the left.
Document Date is in position two,
which is second from left, and so on.
On the right, we've got the Column Set.
These are all the possible columns
that are currently hidden.
As we can see, there's a ton of information
that's not displayed by default.
To move any of these fields into the displayed layout,
we can select them and click the single left arrow.
To demonstrate, we'll move Sales Organization
and Sold To Party Name over to our Displayed Columns.
First we'll click Sales Organization
and choose the left arrow.
Next, we'll scroll down and choose Sold To Party Name
and again click the left arrow.
Now let's edit our column order.
We want our Sales Organization first,
so we'll click the Sales Organization
and click the double up arrow, which is Move to Top.
Next, we want our Sold To Party Name
just above our Sold to party.
So we'll select Sold To Party Name and click the up arrow.
We'll click it multiple times
until it's above our Sold to party.
Now we'll click Adopt,
and the changes to the report results are made.
We can see our Sales Organization
is now in our report results in the first column.
We can also see our Sold To Party Name
is in our report results next to Sold to party.
We can now save this layout for future use.
To do this, we click the Save Layout icon.
We need to name this layout.
We'll call it /LIL.
The reason we start with a slash
is because we want to make this a global layout.
When we think our colleagues might find this layout helpful,
this will give them access to it.
We'll also enter a description in the Name field.
We'll call this LinkedIn Learning.
Now we'll press Adopt.
In the status bar, it shows that the layout
has been successfully saved.
We have successfully edited the layout
of our report results.
And now we can use it in the future,
anytime we run this report.