- [Instructor] Reporting an SAP is only useful
when we're able to define and narrow our selection criteria
so the report results become meaningful to us.
Let's enter a report transaction
so we can look at entering our selection criteria.
We'll enter our list of sales orders report
using transaction code va05 and pressing enter.
This brings us to the report selection screen.
This is a good example of what many reports
selection screens look like.
It's broken down into five parts.
First, the sales document data area allows us to define
the objects we want to include or exclude in our report.
It could be typical for someone running this report
to enter the sold to party.
This is another way of asking the report to show us
all the sales orders for only one customer.
The next area is persons responsible.
This is where we could look at all the sales orders
created by one employee at our organization.
We'll scroll down and up next is the partner area.
This is where we could define different business partners
that made orders.
Next is the organizational data area.
If we wanted to see all the sales orders
for only one sales organization
or only one distribution channel, we'd enter that here.
Finally, we have the selection criteria area.
The radio button currently selected will show us
all the sales orders.
We could choose to report on only the open sales orders
by selecting that radio button.
We're going to keep this report broad,
so we're going to scroll back up,
we'll click on our order type field
and choose the match code button.
From here, we'll choose OR for standard orders
and click copy.
This could be quite a large report
as we haven't entered very specific search criteria.
This is a good time to point out
the stop transaction feature.
If we're ever running a report and this system is taking
a long time to return our results,
we can stop the transaction.
This is done by clicking on the three bars
in the top left corner of the screen
and selecting stop transaction from the dropdown menu.
This will take us all the way back out
to the SAP easy access screen
but sometimes this is a good option when we realize
we want to narrow our report further.
Okay, let's execute this report.
We'll click execute.
We see we have our list of sales orders report results
and we have 114 sales orders.
Defining our selection criteria is a key component
to effective reporting.