- [Narrator] We've talked about backorders already
and you might want to have some idea of inventory
before you run into those backorders situations.
You might also want to know
where you have excessive inventory
and some more of that.
There are a few inventory reports available for you
for that purpose.
One you'll find in sales reports.
So I'm going to go to sales
and then hit down to the sales reports
and click on the Backorder report
and I have a clear version here
so I'm just going to hit okay.
There's no criteria to start this one.
And you'll get a list
of everything that is backordered
and you can filter this
to certain items if you wish
so for example
I'm going to go back with the blue arrow here
and I'm going to do this for Lamont printers and parts.
So let's do LM
and there's a Lamont printer.
LM
and system board is the bottom one
so let's choose that.
So I'll just do for this and I hit Okay
and that's still an awful lot
but you can start seeing what's going on here
is you've got item numbers,
sales order number here,
the customer,
your delivery dates in order
and so this one is super late,
the warehouse it's in,
items per units ordered,
delivered
and how many are now currently backordered.
The what do we mean by Backorder?
The Backorder here is defined as any item not delivered.
I may have it in inventory
so for example
on this first one
on four 14 here
I'm going to open that up
and if you look here,
I've got a quantity for this of 367
and I've got 218 committed
so I'm perfectly okay,
this is still good.
We have enough for this
I could send this order out.
I just never wrote a delivery document for it.
Once a delivery document is written
then it comes off the Backorder list.
So what we mean by a Backorder on this list
is it was never processed with a delivery document.
Now,
on the other hand
there is a report that shows exactly
what is going on in inventory
so close this up
and if you go under Inventory here
and then go to Inventory reports
you'll find the Inventory status report
and the Inventory status report
if you do it blank like I have right now
gives you all the items that you would want.
Now let's go look at those items
for the Lamont printers
and this gives us
what's going on with the Lamont printers
and I can see
we're okay
we're really our status here
is that we have enough stuff in stock.
We have enough stuff available.
We could be sending these printers out.
We just haven't.
If I need to make more printers
I've got enough stock to make enough printers
cause I've got all these other components and parts
which end up being a Lamont printer
which we assemble ourselves.
So I can also do this again with a full list
and do a few other interesting things
so I'm going to clear out the codes here,
hit okay.
And by just looking at what's the available column here
and if I sort by available,
I'm a double click once
you can see that this is going ascending
so all these things here
are items that we truly do not have enough quantity of.
We have stuff that is ordered
but even with what we have ordered
we don't have enough.
So these are the things
that I should be really being on alert for
as far as getting more orders out
and getting my purchasing people on the case.
On the other hand
if I double click again
it's now sorting available descending
and you can see here
for example
the printer paper,
we have way too much printer paper.
We keep ordering printer paper
and by the committed numbers
there's not a lot of people buying printer paper
so either we need to do something
with this cause it's sitting in inventory
and we may want to run a sale on paper
or we may want to just give it away
just to get that space back in our warehouse
while most of inventory
is a more logistics part of SAP
knowing what you can and can't sell
is important for sales and customer service
so these two reports
and knowing how much you got
will help you decide
what to sell the customers
and what to tell customers about your product.