- The Potential Amount found both in Stages
and the Potential tab is a mandatory field.
To prioritize sales efforts
we want to look at the value of a potential sale,
but that presents us with a big question.
What should we put in here?
There's a few answers to that.
You could ignore it by putting it a penny
like we did here earlier.
Another is to guess,
for commonly sold products,
sales people often memorize those numbers.
Without such a memory,
the best way is to look at the inventory.
I'm waiting to find out
how many tablets Sarah will be ordering,
but I know Nova always orders 25 in her stores,
so I can guess Sara will too.
So I'm going to go over here to Window,
and go to Main Menu,
so I can see the Main Menu here,
and I'll scroll down here to get to inventory,
and we'll go in there into Item Master Data.
Okay,
and let's go take a look at those tablets
and that's an item number Z,
and so I never remember which Item number z.
I just know all the tablets are z,
I'll just hit return here and find out
that the white tablets,
which is the ones we're interested in,
I'm going to use that one
and I'll choose.
Now here's the fun part.
As you see there's a line just above the tabs
that says Price List.
This will say the price and then after that,
it'll have the Unit Price based on that Price List.
Now SAP Business One stores different prices
for cost and amount charged.
And you can actually hit this down thing here
and you could see how this all works.
We've got the Discount Purchase Price,
the Distributor Sales Price,
Purchase Price regularly,
again that Base Price,
Small Account Sales,
and Evaluated and Purchase Prices.
So we've got all these prices,
and we can look at the correct Price List
for a particular type of sale,
and so we're looking at the Regular Sales Price.
So I can click on that.
You see a change from the base price,
which I'll go back to again
in case you missed it, of 700,
Regular Sales Price
is 1050,
and let's see what my Purchase Price is,
and my Purchase Price is 525.
So we could see,
we bumped it up a little bit for handling
and labor issues for the Base Price.
But I'm going to go back to Regular Sales Price,
and I know now that
where I should be looking at is about a $1,050 item,
okay.
Now I can close this up once I know that
and come back down here,
and you'll see there's a little calculator button
next to Potential Amount.
So I can click that and I could put in here
one,
zero,
five,
zero,
I can multiply by 25 tablets,
and then I'm going to multiply it by my discount,
which is a 10% discount.
Easiest way to do that is mut
is just multiply by 90%.
And that gives me a number of 236 25.
now you'll see there's a button
on the bottom of the calculator
that says Copy to Field.
So I can click that,
and it pops it
right into the Potential Amount.
And I'll hit tab just
to make sure it saves right,
and you'll see a whole bunch of things happen,
there is Weighted Amount now comes up
because it's figuring out how much this is worth,
based on this percentage,
which is the percentage of where we are in stages.
So as we you can look here,
Lead was six and then 20,
and then 50, for the second meeting.
We're getting closer to the possibility of closing,
so it's worth more.
So some people use this weighted amount
for for prioritization of of sales.
Now I'm going to go back over to Potential
and you'll see it's also set up properly there.
We get a call from Sarah ahead of schedule,
excited she got 20 total tables for her smaller place
than one of the corporate stores.
She'd like a quote for 20 tablets.
So I'm going to go do this again
and click this calculator,
and I can do those calculations again.
So I can do the one, zero, five, zero,
and by the way,
you could use the keypad here.
So I'm going to hit my star on my keypad,
and then type in two, zero,
hit the star on my keypad
and point nine zero.
So your keypad works with this by the way,
and then I can hit enter here,
that gives me my new number of 18,900.
And I can copy that to the field,
and it's now in the Potential Amount.
So here's a good way
to know if you need to figure prices manually
before a quote for a Lead.
You can use the Price List and the calculator
to help you out.