[Instructor] There is a wizard to help
you create new companies in Dynamics GP,
this can be found in the separate application
called Microsoft Dynamics GP Utilities,
it is not part of GP itself, it's a separate application,
you need to be logged in as an administrator,
I am logged in as the system administrator, S.A.
In order to create new companies, you should
really get your Dynamics GP partner involved
or at least some sort of super user of the system
that has those kinds of credentials
and knows how to work with the database.
Let's go through the new company wizard,
we click next
and it verifies that we are at the current
version of the database, we click next again
and one of our choices is create a company,
these are all the things you can do with the GP utilities,
we're going to select create a company.
We then click process,
and it prompts us for a database name,
this is actually going to be the name
of the database that's created in SQL Server,
it can be up to five characters in length
and it should begin with a letter rather than a number,
I'm going to call this ABC,
it is the ABC Inc. Company,
it is helpful to load default shipping payment methods,
shipping methods, payment terms are very generic
so that would be useful, net 30 and so forth.
This is optional.
Loading a default chart of accounts
is usually not helpful because each company
has it's own chart of accounts and a generic
chart of accounts is generally not going to be
what the accountants are planning to use for that company.
This is useful; copying access from another company,
so that if you already have a lot of users
in your system and you want them to be
getting access for this company in the same
way that they're getting access for another
pre-existing company, you can use that feature.
Just simply check the checkbox near company access.
So, we click next,
and now we're getting into the really techy stuff.
We probably don't want to change the name of
the MDF file, that's going to be the name of the database
and this is going to be the name of the SQL log,
it's useful to just leave that as it defaults.
Here is where you'll need your database administrator
to tell you what the exact path for these files should be,
because it will default to C://program files
but it's more likely that he'll want,
or she will want, the log files to be in a
separate partition than the database
or probably not using the C drive,
more likely a D or E drive,
so those should be changed first.
You would then click next,
and it would begin creating all of the tables,
store procedures and other SQL objects needed
for that company.
You will still need to go in and configure
the company before you can use it.