- [Instructor] We are harnessing the power
of the Recurring Batches feature in Dynamics GP.
Under the Financial Series,
I'm going to go to Transactions Batches,
and I'm going to show you a Batch
that I set up for this demonstration.
It's called "Monthly."
The idea of this Batch is for me
to put all my Journal Entries that I use
in my monthly close in one Batch
so they can act sort of as a checklist
to make sure I've included everything I need to include
and so that I don't have
to re-key them again in the next month.
As you see, I have two transactions,
or two Journal Entries, in my small test Batch here,
and I can navigate to those
by clicking on the Transactions button.
I can then see those two Journal Entries
by backing up using the Previous Record button.
These are dated in May.
They're both dated in May.
When I post this, what I want to happen is,
I wouldn't want to have to re-key this in,
so I'd want these Journal Entries to be there.
Now in the next month, I might want to change the amounts
because the amounts might not agree.
Another thing I can do is
by right-clicking in here,
I could insert an extra row
and alter this in some way
if that was what I wanted to do,
or likewise, delete a row by right-clicking
and selecting "Delete Row."
Okay, so let me go ahead and post this Batch,
but before I do, I want to show you one thing.
Close the window behind it.
What makes a Recurring Batch
a Recurring Batch is the Frequency.
In this case, I've set the Frequency to Monthly.
You have choices like Weekly, Biweekly, Quarterly...
I tend to see Monthly, Single Use,
or Quarterly in actual practice.
Single Use means you will post that Batch,
the Journal Entries will be posted,
and then they are no more.
But by changing the Frequency to Monthly,
when I post this, you will see that those Journal Entries
have not been erased from the system.
I can go back to my same Batch, Monthly,
open that up and I still have two transactions.
Then we go to those transactions
and you see, there they are.
They're both there.
I can tweak the numbers from that point on
and you'll also notice that now
the posting date is in June rather than in May.