- [Instructor] Getting your inventory numbers correct
is very important and one of the features in Dynamics GP
that can help you do that is
entering in an adjustment entry.
Normally if all is going to plan,
your inventory on-hand quantities are going up or down
based on receivings from purchase orders,
and when you bill from the sales order processing module,
or using bill of materials you're having inventory
relieved from it.
However, sometimes something goes a little askew
and you have to do an adjustment to get the inventory
to agree back to what's on your shelf.
What's actually on your shelf should be
what's reflected in Dynamics GP.
So we can navigate using the navigation pane
to inventory and then select transaction entry,
and this is where you can enter adjustments.
Note, for the document type you will have
a variance or adjustment.
Well, what's the difference?
Basically it's the same thing except that normally
we would use a variance to indicate
that we did a physical count and there's a difference
from what we were expecting and what was on the shelf.
So let's do an adjustment transaction.
We get a sequential number that comes from your setup
and we can put a date in,
that would be the transaction date.
I'll create a batch here.
I'll call it Test5.
Hit tab.
It knows that this is a new batch.
So I click Add.
And this is the key field that I really
want to point out to you.
There is a checkbox that says post to general ledger.
Now normally when you create a batch in GP
it will always post to general ledger.
That's assumed.
Here because sometimes the adjustments don't really reflect
a change to the general ledger
and you're able to bypass the general ledger
with that checkbox, I've had clients that have insisted
that the screen be modified so that
you're never allowed to do that.
So just keep that in mind if someone's
un-checking this screen, they're actually posting
inventory adjustments that are
not hitting your general ledger.
Okay, well, let's get back to it.
This is just the default site ID,
which I'm going to set to warehouse.
And I had chosen an item before.
I'm going to sort of just paste that in.
That's the single-ear headset.
You can select the reason code
as to why you're doing the adjustments
if you're using reasons, but if you're not,
you don't need that because it's not a required field.
We put the unit of measure,
then we can adjust it.
Now, to adjust it downward, put in a negative number,
say we had five less.
And note, you have the quantity available here
so you can only adjust it based on
what's actually available.
It will come up with a cost based on how that item
is costed from the FIFO layer and you have set up
an adjustment that you can post.
You hit Save.
Open up that batch, and then post the batch,
and your adjustment entry will be posted.