- [Instructor] Dynamics GP is very widely used
for its core financials:
General Ledger and Accounts Payable.
Two of the most used modules in GP,
I think they are the two most used modules.
So, mastering GP involves knowing how
to enter an Accounts Payable invoice.
Let's take a look at that.
Under Navigation, we go to Purchasing.
Under Transactions, Transaction Entry.
Up here, we have PO Functionality
and here is the AP Transaction Entry.
Okay, Payables Transaction Entry screen,
this is where we create an AP invoice.
We get the next Voucher number.
We just tab through that
because we typically don't want to change that
and often the setup doesn't allow you to change that.
The Document type, again, it can default to "Invoice."
The Description will be a description
that ends up in your General Ledger detail,
so this is a good thing to fill out.
It's not required, but it's good practice
to put in a description.
Batch ID is generally required
because, again, that's in your posting setup
as to whether that's required.
If you are entering this as your first invoice
in that Batch and you haven't created the Batch previously,
it will prompt you to add that Batch.
You can just click "Save," tab through the field again.
Use the Tab key to get through these screens
in GP is the most efficient way
rather than pointing your mouse from field to field,
it's probably quicker to do that.
The Dates can be entered in quickly
if you wanted to enter a date,
you can simply put the four digits
of the month and the day and it will automatically default
to the current year based on your system date,
which you see here in the lower left-hand corner.
The Vendor, if you know the first character,
you can quickly get that to jump to the list.
Where it says "Document Number,"
that's where the Vendor's invoice number goes.
If you have a Purchase Order number,
you can put it there.
That is not linked to your Purchase Order system.
And here's where you put the amount
of your invoice, in the Purchases box.
Once you've put some money in there,
now it's going to ask you to distribute it, in other words,
to specify what you're charging this invoice to.
You can expand the rows in the grid below
and you'll see the account numbers.
It will default to your Account Payable account.
This expense account will only default in
if your Vendor is set up with a Default Purchases account.
If they're not, you'll have to select an account
from your Chart of Accounts list, hit "Ok,"
and then you have a distributed invoice.
Hit "Save," and you're ready to enter another invoice.
By default, it will keep you on the same Vendor record.