- [Narrator] Recording a general ledger journal entry
in Dynamics GP is perhaps the most fundamental
basic type of transaction you can enter into the system.
Let's look at how that's done.
Click on transactions, financial, general.
This opens the transaction entry window.
Your next journal entry number will automatically increment.
In the batch ID field,
we typically want to enter in a batch name.
We can use any name we want.
I'll call this TEST 2.
When we hit tab to move out of the field,
the system knows that this batch does not yet exist.
So it prompts us to add it.
Normally we leave this as it is
and we can click the save button.
We may want to create recurring batches,
such as a monthly batch,
if the transactions that we're putting into this batch
need to be posted again in the subsequent month.
I'll just click save here.
The transaction type is normally set to standard.
It's a great feature.
To click on reversing, if this is a reversing entry
and to simply specify a reversing date.
The beauty of this
is that when you post this single transaction,
it will automatically create the other journal entry
which reverses this transaction in the date you specify
in the reversing date.
And will post that as well.
So you get sort of two for one
and that is a very efficient way of doing reversing entries.
I'm going to leave this as a standard entry.
The reference is the overall description for the entire
journal entry.
It is a header description.
Now let's select some accounts.
We have a button that can increase the fields that you see
on each row of this grid so keep that in mind.
Because in order to put a distribution reference
you'll need to expand this.
I'm going to select a account number from my look up.
And put a dollar amount in.
I then tab through these fields,
now you see I am in that distribution reference field.
So this is a line level description.
Now I'm tabbed on the next account number.
Remember not to click here
that opens up your charter accounts maintenance.
It's that we just want to click here in the look up
if you know the account number,
and you can simply type it in.
I'll choose another account and then I will credit it.
Now if I make unbalanced entry,
it will allow me to save the entry.
However, I'll have to come back to it
and make sure it balances before I can post it.