- [Narrator] We are taking the mystery out
of the Dynamics GP account format.
There's something a bit unusual
about Dynamics GP's chart of accounts.
Let's look at the chart of accounts
under financial cards account.
You see that you have three segments
in this particular demo company.
As we cycle through these accounts
using the navigation buttons,
the bottom of the screen.
I'm looking at the cash accounts.
I'm going backwards through the chart of accounts,
and you see this is the natural account, 1106.
So there are two other segments.
If I hit the lookup and we see the entire chart of accounts,
you'll notice that every single account
all the way down through the balance sheet,
the p and l, et cetera, et cetera,
they all have three segments.
That's because in GP, there's no ability
to create an account rule where you can say for instance,
on my balance sheet accounts,
I don't need a division or department.
Every account has to follow the same account rules,
so that's a limitation of GP that is not a limitation
when you go to Dynamics 365.
So there's a big difference there.
Where is this account format set up?
You can create new accounts here,
but you can't affect the account format
in the financial series.
You need to go to administration, setup,
and then under company there is an account format.
And you can actually add more segments after the fact
though that's rarely done.
When GP is installed initially,
it will be installed by whosever installing it,
they get to choose a maximum account length.
That means, not including dashes,
the maximum length of the account string
and a maximum number of segments.
Now given those two limitations,
you can then say okay, well I can do five segments
of three each and that won't exceed 45.
I could do four segments of four each.
That would be 16.
I haven't exceeded 45,
so those are all allowable different segmentations
you could create.
But one of the segments is defined
as the main account segment.
That is the natural account,
such as the 1,000 series being cash
and 1,100 being accounts receivable
and 4,000 being revenue, et cetera.
So you do specify.
I like to put the main segment as the first segment.
In this sample company they put division first.
So therefore, the sorting will naturally be by division.
You can affect the sorting of the other segments
with the sorting options button,
but it is in here where the account format is defined.