- [Narrator] Let's take a look at the common controls
in Microsoft Dynamics GP.
There are a lot of windows in GP, but there are not
that many different controls and once you understand what
the icons on the windows means, you're able to navigate
and control the system much better.
So if we look at the Vendor Card, we can see a lot
of examples of these common controls.
One of them is a Lookup,
which can be accessed through Ctrl-L.
What a lot of people do is they hit the Lookup,
and then they try to start navigating through this way,
looking for the vendor ID.
So, what I'd like to show you is that
if you know that the Vendor ID begins with the letter R,
you can simply type in an R, hit the Lookup and it will
jump to that part of the list.
If you're trying to search by name, you need to click
on that column heading.
Now it will change to a search by name within here.
So regardless of what the ID is if I put in the letter G
and hit the tab key, then it will jump by name to the G's,
and I can go there.
Another common control is the record navigation, or VCR
buttons as they've been called in the past,
where you can go to the first record and the last record.
Now notice this whole record set is being sorted
by this dropdown.
So if I want to go through by my vendor name as opposed
to the ID, I should be changing that here.
This is common in all windows that show multiple records.
You can navigate and sort your navigation through here,
and it's something that a lot of people don't realize.
It's a really good way to navigate through the records.
Last thing I would like to point out is that,
when the little hand appears here,
as opposed to when you click on a lookup button.
Let's use the shipping method as our example.
If I click the Lookup button, then what I'm doing is
I'm choosing something off a list of a code that was
already set up on a setup window.
That's very different than clicking on this side here,
where I'm going to get to that setup screen and here
I could, for instance, create a new shipping method.
So, I'm creating a brand new shipping method,
if I have the rights to do that, and now if I go
in here, I delete that and now I could choose
that off the list, I would see that TEST as my
new shipping method.
So, remember to use the Lookup instead of opening
up the setup window.
Definitely take advantage of these navigation records here.
And know that you can put a letter in to jump
ahead in the list on the Lookup.