- [Instructor] Now that we've switched
from paper drawings to digital drawings,
it's time to start rethinking our processes
that relate to those drawings.
And the first thing that we need to tackle
is drawing management.
In construction, we know we're going to get drawing revisions
throughout the entire project lifecycle,
and we need a system for managing
and distributing these revised drawing sets.
I think that the most important aspect of drawing management
is making sure that everyone's working
from the correct set of drawings.
And using paper drawings,
this was also always the hardest aspect
of drawing management.
It's one thing to make sure
that I have the latest set of drawings
in the construction office, but it's another thing
to make sure everyone in the field
is using that latest set.
The nice thing is that when we use a system
of working with our digital drawings
that has cloud storage and collaboration features,
that process should get easy.
So again, this is our sample construction document.
We have 93 sheets of drawings
that we set up earlier,
but now, the designer has sent me
the Revision 1 drawing set.
So, if I go over to my Drawing Set tab,
you'll see that all I currently have
in here are the construction drawings.
So, let's upload our Revision 1 drawings,
and see how this process works for us.
We'll click on Upload Drawings
from our computer, and attach our Revision 1 drawings.
Now, I haven't really looked at Revision 1 drawings.
I don't know how many sheets are in there.
I'm not sure which sheets are revised.
Maybe they added some sheets.
I'm really not going to worry about it.
I'm going to let the software worry about it.
I'm just going to click on Open,
and let it upload those Revision 1 drawings.
Now, I'm going to call this a new set
called Revision 1.
and I'm going to give it a date of October 18th.
I'm going to say that's the date the set was issued,
and I'm going to say that's the same day that I got it.
And at that point, all I need to do is click on Process,
and we're going to let the system handle it from there.
So again, remember sometimes when you upload these drawings
and the system's processing them in the background,
it might take a little while.
You also might need to refresh your screen
to see some progress,
so I'm going to go ahead and do that here.
I'm going to refresh the screen,
see if we can get it to show us the progress there.
And there we go.
So, we have Revision 1 is in the queue.
It'll let us know when it's done.
So, we're going to let this process,
and take a look at what happens in the next step,
in just a minute.
Okay, so that background processing took three
or four minutes, and it now tells us
that we have 18 sheets that require our attention,
18 sheets are ready for review.
So, that's how many sheets of drawings were
in this Revision 1 set.
Let's go ahead and click here to review.
Now, this process should be pretty easy,
because we are uploading revised versions of drawings
that already exist, so I shouldn't need to do things
like find the new title block,
and define new areas or regions.
I'm just going to click on Skip This Step,
since this is just a revised drawing set.
And it is going to ask me to review the drawings,
and make sure that it named and numbered them properly.
And you'll see here,
that it's given these sheets the Revision 1 number.
So, our original drawings were Revision 0,
which is a typically numbering sequence,
or numbering scheme.
This first revision is Revision 1.
It's put in the proper dates that we defined.
And if we scrolled through,
we'd see that it did a good job
of picking out all those sheet names and titles.
So, I'm just going to select all of them,
and confirm that group of 10.
And I'm going to confirm the last eight sheets,
and say those all look fine.
And it'll take us through the next processing step,
and at this point, it's finalized all those,
and you can see it's taken that single PDF file,
that we called Revision 1,
and it's split those out into 18 sheets.
It's labeled them all as Revision 1,
and we're ready to go ahead and publish those to the cloud,
so that everybody can view them.
And then, we'll take a look
at how the system managed these drawings,
and how it's pushing them,
and how you'll know whether you're looking
at Revision 0 or Revision 1.
So, let's click on Publish.
And we'll get a screen that says
18 drawings and Revision 1.
We're successfully published.
So, we're at drawing sets,
just looking at Revision 1 right now.
I'm going to click on Drawing Sets,
just to show how the system manages these,
and where you can find them.
So, here's our original construction drawings, 93 sheets.
Here's our Revision 1 drawings, 18 sheets.
But let's look at what happens
when we click on the Current Drawings tab.
Because I don't want to have
to worry about jumping between those.
When I click on Current Drawings,
I'll give the screen a second to refresh.
When I click on Current Drawings,
you'll notice that I now have in my current Plan Set,
Revision 0 drawings, and anything that's been revised.
I have Revision 1 drawings.
So, I didn't have to go find these.
I didn't have to tell the system
which drawings were revised.
It just matched them up based
on sheet number and sheet name.
So now, when I click on Open,
let's look at my foundation plan.
Now, when I click on Open,
I am automatically always looking at the latest revision,
in this case, Revision 1.
And you can see here, if I zoom in, there's some clouds.
That's probably what some of the Revision 1 issues are.
And if I want to go back and look at my previous revision,
I can just use the drop down box,
and click on Revision 0,
and I can see what the drawing used to look like.
Any time I do that, I'm always going to get this bar
at the top of the screen,
showing that I am looking at a non-current drawing,
just giving me a warning, this is not the current drawing.
So, lets' go back to Revision 1,
and watch that go away.
So again, let's close this,
and look at our current drawing list again.
And you can see that just because I am using
a digital drawing management system,
this whole process of making sure the right drawings
are in everybody's hands has sort of been automated for me.
Any time anybody opens the foundation plan,
or the basement plan, they're going to get the latest version,
version one, instead of Revision 0.
Now, the other nice thing about that is,
since these drawings are digital,
I can also use the software to compare those drawings.
Sometimes when you get those revised drawings,
the designer doesn't do a real great job of clouding things,
and calling our attention to what's new.
So, we can let the software
just compare these digital images, and find those for us.
And in this case, in this system,
we just do that by clicking Info,
and this gives us lots of information
related to our drawings,
but if we just scroll all the way down to the bottom,
it'll give us the revision history of Sheet A102,
and I can go ahead and just click on Compare Revisions.
I just have two to compare right now, obviously.
So, it's going to compare Revision 1 with Revision 0.
And we're going to give it a minute,
and what it's going to end up doing is,
anything that has been removed in Revision 1,
it's going to highlight in red,
and anything that's been added in Revision 1,
it's going to highlight in green.
Let's zoom in and take a look.
So, here we can see that same cloud
that I showed you earlier,
but this time it's green, so it kind of jumps off the page,
and you can scroll in and out, and pan around,
and find your revisions a lot easier
than you could just hunting for them on the paper drawings.
So at this point, we've not only switched
from paper drawings to digital,
but we're now using a much more efficient
and effective drawing management process
that allows us to make sure
that every time anybody in the field opens these drawings,
they're looking at the latest set,
and even gives them a way to compare sets
to find what was new,
so they know what they might have to be doing different,
or what they might need to submit cost changes for.