- [Instructor] In addition to your federal W3,
you also have to file a state W3.
The rationale is exact the same
as with the federal government.
State authorities want to minimize tax fraud,
and you want to avoid fines and penalties.
The state W3 will vary across states,
and in many cases it's available online.
But let's take a look at one paper example
from my home state of Connecticut.
So we have here the W3 for the state of Connecticut,
and again we'll just fill in our name, address,
city, state, and zip code.
One key point, you've not only got to fill in your own
federal EIN, but you'll also have to fill in
a state registration number.
You should've gotten one of these numbers when you filed
with the state, and their department of revenue services
in the first place to be able to pay taxes.
So you'll need to make sure that you fill in both
your state tax registration and the federal EIN.
From there you need to record all of the wages paid
to employees in that particular state.
If you operate across multiple states, you're going to have
to file multiple W3s, and again these wages are not for
any individual employee, but for all employees as a group.
You'll also need to record the number
of W2s that are submitted.
Next you're going to need to tell the state how these are paid.
That is in each quarter of the year,
how much did you pay employees.
So you need to make sure that you have accurate payroll
records, ideally already presorted by quarter.
That'll make it much easier to go through and file this.
Once you've done this, you go through sign it, send it off,
and include a copy of the W2s for all employees,
just like you did when you filed the federal W3 and the W2s
with the social security administration
through business services online.
The W3 for your state will look similar
to the one for Connecticut.
Now you're ready to make sure you check off that box
on your annual filings, quickly and efficiently.