- [Instructor] W-2s are generally the only tax document
that employees care much about.
If your employees are anything like mine,
by January 2nd, they're going to be asking
where their W-2s are so they can file
for an income tax refund.
So while usually you have until the end of January
to send W-2s to employees,
doesn't hurt to get them done a little earlier.
Let me show you how you can create
your W-2s quickly and efficiently.
Now, we're using my particular software provider,
my payroll software provider,
but most payroll software providers have
a similar feature on them.
So you'll want to look for the area
where reports are available.
All right, now in your Reports section,
you'll probably have an area that says W-2 Forms.
You'll want to go and click on that
to create your W-2s.
Once you've done that,
you're going to have a few different options.
You'll need to know what year
you want to download these for.
Again, this is generally automated.
You'll want to know which employees
you want to download these for.
So I have 28, so that's, you know,
we'll just download all of them.
And then they'll want to know
what kind of print option you want.
There's generally a few different options.
Option A is to use what are called
4-Up Perforated forms.
This is basically where you have special paper
that has four sections,
and it can be divided into quarters
and then it's perforated.
You can download the W-2s that way
and then get them printed out.
That's how you see most big companies
sending out their W-2s.
The alternative to that
is to simply use regular blank paper,
and then you print out four copies of it.
Remember, every employee has to get
four copies of their W-2.
They have to have one for their personal records,
one for the state, one for the federal government,
and then one for a local government, okay?
So once you've done that, you'll click Download.
All right, so once you've downloaded your forms,
you should have multiple different copies
all on the same sheet,
copy A, B, C, and D
for use by the employees.
Now, sometimes it'll be divided into the quarters.
Sometimes it's divided into the top, bottom,
and then middle two halves of the page just like this.
But if you've done this properly,
you should have your employer identification number,
employee social security,
the amount they were paid,
employee address, and the employer address here.
And you'll have the state
associated with that particular employee.
Now you're all set to prepare W-2s
for your employees simply and quickly.